Rocket Alumni Solutions

From Blank Pages to Keepsake: How to Make a Yearbook

Discover how to make a yearbook with our complete guide, from team assembly to design tips, ensuring a cherished keepsake for years.

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Rocket Alumni Solutions physical “Plug & Play” kiosk bundle
Rocket Alumni Solutions physical “Plug & Play” kiosk bundle
Rocket Alumni Solutions physical “Plug & Play” kiosk bundle
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Hall of Fame

Celebrate the achievements of exceptional athletes and teams with our interactive Hall of Fame displays. Tailored to reflect your institution's rich history and spirit.

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Customizable design to match school colors and branding

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Easily updatable to add new inductees and achievements

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Interactive elements to engage visitors and tell compelling stories

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Recognize school academic awards digitally

Academic Awards

Honor academic excellence with a dynamic and interactive display of student achievements, scholarships, and notable accomplishments.

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Showcase academic high achievers and scholarship recipients

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Feature departmental and individual academic milestones

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Integrate with school databases for real-time updates

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Record Boards

Immortalize outstanding athletic records and performances with our versatile digital record boards, ensuring lasting recognition.

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Display current and historical record holders

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Easy-to-update interface for new records

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Engaging visuals to celebrate athletic achievements

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Recognize donors with Rocket interactive donation platform

Donor Recognition

Acknowledge the generosity and impact of your donors with a dedicated and customizable digital display, fostering a culture of gratitude.

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Highlight individual donors and their contributions

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Incorporate donor stories and impact testimonials

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Feature interactive donor walls with search functionality

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Distinguished Alumni

Showcase the success stories of your alumni, inspiring current and future students with a visually appealing and interactive alumni gallery.

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Profile notable alumni with biographies and achievements

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Link to alumni networks and success stories

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Celebrate diverse paths and accomplishments post-graduation

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Graduation Honors

Celebrate your graduates' milestones with a dedicated display for cum laude, magna cum laude, and summa cum laude honorees.

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Feature valedictorians, salutatorians, and honor graduates

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Showcase graduation speeches and memorable moments

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Offer a digital yearbook experience with graduate profiles

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Team History

Chronicle the journey and milestones of your sports teams, creating an engaging historical narrative with our interactive displays.

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Highlight championship wins and significant games

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Showcase evolution of team uniforms and logos

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Include past and present team rosters and coaches

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Wall of Honor for Veterans & Service Members

Honor the bravery, service, and sacrifice of veterans and active service members with a dedicated Wall of Honor. This tribute celebrates their commitment and the impact they have made in service to our nation.

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Recognize the sacrifices and achievements of veterans and military personnel

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Share personal stories, service histories, and accolades

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Create a respectful and engaging tribute to those who serve

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Facilities

Enhance the visitor experience at your facilities with interactive displays showcasing the history, features, and milestones of your buildings and grounds.

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Highlight renovations, expansions, and historical significance

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Awards

Showcase the diverse range of awards and honors received by your institution, students, and faculty in an engaging and interactive manner.

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Feature departmental, athletic, and extracurricular awards

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Highlight national and regional recognitions and rankings

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Include interactive timelines of award achievements

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Olympians & Professional Athletes

Celebrate the extraordinary achievements of your alumni who have excelled in the Olympics or turned professional, showcasing their journey and successes.

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Profile Olympians and professional athletes with their career highlights

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Include achievements, accolades, and professional milestones

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Share inspiring stories of dedication and triumph

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Plaques

Digitally transform traditional plaques into an interactive and dynamic format, offering a modern approach to recognition.

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Convert legacy plaques into digital formats

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Music & Arts

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Making a yearbook is more than just putting pictures and text on pages; it's about preserving unforgettable memories. To get started right away, follow these simple steps:

  1. Assemble a Creative Team: Choose imaginative and organized students.
  2. Set a Budget: Plan for photography and printing costs.
  3. Schedule Deadlines: Work backwards from your distribution date.
  4. Outline Content: Include class photos, events, and candid moments.
  5. Gather Photos: Request submissions from students and staff.

Yearbooks are an essential keepsake for students, capturing moments they'll cherish for years. Whether it's celebrating sports victories, club achievements, or the small, everyday moments, yearbooks hold a special place in school life. Rocket Alumni Solutions makes this process easier by offering user-friendly templates, allowing you to create a memorable and professional-looking yearbook.

I'm Chase McKee, founder of Rocket Alumni Solutions. My journey in creating yearbooks started in high school and has since grown into helping over 500 schools create lasting memories. If you're wondering how to make a yearbook, I've got you covered with practical tips and proven strategies.

Yearbook Creation Steps Infographic - how to make a yearbook infographic infographic-line-5-steps

Assemble Your Team

An unforgettable yearbook starts with a strong team. Here's how to build yours:

Team Roles and Responsibilities

  1. Editor-in-Chief: This person leads the team and oversees the entire yearbook project. They ensure deadlines are met and maintain the overall vision. Choose someone organized and enthusiastic.

  2. Section Editors: These editors manage specific sections like sports, clubs, or senior pages. They gather content, edit text, and ensure consistency.

  3. Writers: Writers craft captions, stories, and quotes. They bring the yearbook to life with engaging text.

  4. Photographers: Photographers capture the moments. They attend events and submit high-quality photos.

  5. Designers: Designers create page layouts. They use tools like InDesign to arrange photos and text.

Collaboration Tools

Using the right tools can make teamwork easier. Here are some suggestions:

  • Google Drive: Store and share photos, drafts, and templates. Everyone can access and edit documents in real-time.

  • Trello: Organize tasks and track progress. Create boards for different sections and assign tasks to team members.

  • Slack: Communicate quickly and efficiently. Set up channels for different topics like photography, writing, and design.

team collaboration - how to make a yearbook

Real-World Example

At Lincoln High School, the yearbook team used Google Drive to collect photos and Slack for communication. The Editor-in-Chief, Jamie, said, "Using these tools kept us organized and on track. We never missed a deadline!"

Tips for Success

  • Hold Regular Meetings: Weekly check-ins help everyone stay on the same page.

  • Set Clear Goals: Define what needs to be done by when. Break down big tasks into smaller, manageable steps.

  • Encourage Creativity: Let team members share ideas and collaborate. It makes the yearbook unique and special.

Assembling a dedicated team with clear roles and the right tools sets the foundation for a successful yearbook project. Next, let's dive into setting a budget to keep your project on track.

Set a Budget

Creating a yearbook involves costs that can add up quickly. Setting a budget early on helps you manage expenses and avoid surprises. Here’s how to do it effectively:

Cost Estimation

Start by listing all potential expenses. Here are some common items:

  • Photography: Hiring professional photographers or buying equipment.
  • Printing: The biggest cost. Prices vary based on the number of pages and copies.
  • Design Software: Subscriptions to tools like Adobe InDesign or similar.
  • Miscellaneous: Props for photoshoots, decorations, and snacks for team meetings.

For example, printing a high-quality 100-page yearbook could cost around $24.75 per unit.

Budget Allocation

Once you have your estimated costs, allocate your budget accordingly. Divide your total budget into categories:

CategoryEstimated CostAllocated Budget
Photography$500$500
Printing$2,500$2,500
Design Software$300$300
Miscellaneous$200$200

Tip: Always keep a buffer (around 10-15% of your total budget) for unexpected expenses.

Financial Planning

To keep your budget on track, implement a system for tracking expenses. Here’s how:

  1. Expense Tracker: Use a spreadsheet to record every expense. Include columns for date, item, category, and amount.
  2. Approval Process: Set up a process where expenses above a certain amount need approval from the Editor-in-Chief or a faculty advisor.
  3. Regular Reviews: Schedule monthly budget reviews with your team to ensure you’re staying within limits.

Example: A high school in Texas managed their yearbook budget by using a simple Google Sheets template. They tracked every dollar spent and held bi-weekly budget meetings to stay on top of their finances.

By estimating costs, allocating your budget wisely, and planning your finances, you'll ensure a smooth yearbook creation process. Now, let's move on to scheduling deadlines and reminders to keep everything on track.

Schedule Deadlines and Reminders

Creating a yearbook involves many moving parts, so it's crucial to keep everyone on the same page. By scheduling deadlines and reminders, you can ensure your project stays on track and is ready by the end of the school year.

Timeline Creation

Start by setting a timeline for your yearbook project. Work backward from your final distribution date. This will help you determine when each milestone needs to be completed.

Steps to Create a Timeline:

  1. Final Distribution Date: Determine the date you want to hand out the yearbooks.
  2. Printing Deadline: Check with your printer to know how long they need to produce the yearbooks.
  3. Content Submission: Set a deadline for when all photos, articles, and other content must be submitted.
  4. Review and Proofreading: Allocate time for editing and proofreading the entire yearbook.
  5. Design and Layout: Schedule time for designing and organizing the yearbook pages.

Milestone Tracking

Once your timeline is set, break down the project into smaller milestones. This makes it easier to manage and track progress.

Example Milestones:

  • Week 1-2: Gather team and assign roles.
  • Week 3-4: Set budget and create content outline.
  • Week 5-6: Request photo submissions.
  • Week 7-8: Start designing yearbook pages.

Tip: Use a project management tool like Trello or Asana to keep track of tasks and milestones. These tools allow you to assign tasks, set deadlines, and monitor progress.

Project Management

Effective project management is key to meeting deadlines and producing a high-quality yearbook.

Project Management Tips:

  1. Regular Meetings: Hold weekly or bi-weekly meetings to review progress and address any issues.
  2. Assign Tasks: Clearly define who is responsible for each task. Use task management tools to keep everyone accountable.
  3. Set Reminders: Use calendar apps to set reminders for upcoming deadlines. This will help keep the team on track.

Example: A high school in California used Google Calendar to set reminders for each milestone. They also held weekly check-ins to ensure everyone was meeting their deadlines.

By creating a timeline, tracking milestones, and managing the project effectively, you can ensure your yearbook is completed on time and meets your school's expectations.

Next, we will discuss how to make a content outline for your yearbook.

Make a Content Outline

Creating a content outline is crucial for a well-organized yearbook. It helps you plan your chapters, select themes, and structure your content. Here's how to make a content outline:

Theme Selection

Choosing a theme gives your yearbook a cohesive look and feel. A theme ties everything together and makes your yearbook more engaging.

Examples of Themes:- "A Year in Color": Use vibrant colors to represent different events and milestones.- "Journey Through Time": Highlight growth and change over the school year.- "Together Apart": Perfect for a year with significant remote learning or social distancing.

Pro Tip: Involve your team in brainstorming sessions to come up with unique themes that resonate with your school community.

Chapter Planning

Once you have a theme, break down your yearbook into chapters. Each chapter should focus on a different aspect of school life.

Common Chapters:- Introduction: Welcome message, table of contents.- Class Photos: Individual student portraits, class group photos.- Events: Highlights from school events like prom, sports day, and field trips.- Clubs and Activities: Coverage of various school clubs, teams, and extracurricular activities.- Senior Section: Special pages for seniors, including superlatives, quotes, and baby photos.

Real-Life Example: A middle school in Texas organized their yearbook into chapters like "Academics," "Sports," "Clubs," and "Special Events." This made it easy for students to find the sections they were interested in.

Content Structure

After planning your chapters, outline the specific content for each one. This includes text, photos, captions, and any other elements.

Content Checklist:- Text: Write engaging and informative text for each section. Keep it concise and relevant.- Photos: Collect high-quality photos that match the theme and chapter.- Captions: Write captions that add context and tell a story.- Quotes: Include memorable quotes from students, teachers, and staff.

Pro Tip: Use a mix of posed and candid photos to capture the true essence of school life. Encourage students to submit their own photos to add variety.

Example Content Outline

Here's a simple example of a content outline for a high school yearbook:

  1. Introduction
  2. Welcome message from the principal
  3. Table of contents
  4. Yearbook theme explanation

  5. Class Photos

  6. Individual student portraits
  7. Class group photos
  8. Faculty and staff photos

  9. Events

  10. Homecoming
  11. Sports day
  12. Field trips
  13. Prom

  14. Clubs and Activities

  15. Drama club
  16. Science club
  17. Sports teams
  18. Volunteer groups

  19. Senior Section

  20. Senior portraits
  21. Superlatives
  22. Memorable quotes
  23. Baby photos

By following these steps, you'll create a well-organized content outline that makes your yearbook engaging and easy to navigate. Next, we'll discuss how to request photo submissions to fill your yearbook with memorable images.

Request Photo Submissions

Gathering photos is a crucial step in creating a memorable yearbook. It brings the layout to life and captures the essence of the school year. Here’s how to effectively collect photos and involve your community in the process.

Photo Collection

Start by identifying the types of photos you need. Create a list based on your content outline, including:

  • Class Photos: Group photos of each class.
  • Events: Candid shots from school events.
  • Clubs and Sports: Photos of club activities and sports teams.
  • Senior Section: Baby photos, senior portraits, and memorable quotes.

Community Involvement

Involve the entire school community in collecting these photos. The more people participate, the richer your yearbook will be. Here's how to get everyone on board:

  • Students: Encourage students to submit their favorite photos. They can capture moments from their perspective.
  • Teachers: Ask teachers to share photos from classroom activities and field trips.
  • Parents: Invite parents to contribute photos, especially for events they attended.

Submission Guidelines

Clear guidelines make it easier for everyone to contribute. Here’s what to include:

  1. Photo Quality: Specify the resolution or size requirements. High-resolution images look better in print.
  2. Submission Deadline: Set a clear deadline to ensure you have enough time to review and organize the photos.
  3. How to Submit: Provide instructions on how to submit photos. This could be through email, a shared drive, or a dedicated submission portal.
  4. File Naming: Ask contributors to name their files in a specific format (e.g., "EventName_StudentName.jpg") to make sorting easier.
  5. Permissions: Ensure you have permission to use the photos, especially if they feature students. A simple permission form can help with this.

Example Submission Request

Here’s a sample message you can use to request photo submissions:

Dear Students, Teachers, and Parents,

We are excited to create this year’s yearbook and need your help! Please submit your favorite photos to capture the memories of this school year.

Submission Guidelines:- Photo Quality: High-resolution images preferred.- Deadline: Submit by [Date].- How to Submit: Email photos to [Email Address] or upload to [Link].- File Naming: Use the format "EventName_StudentName.jpg".- Permissions: Ensure you have permission to share these photos.

Thank you for helping us make this yearbook special!

Best Regards,[Your Name]Yearbook Committee

By following these steps, you'll gather a diverse collection of photos that will make your yearbook truly special. Next, we’ll discuss how to create a template or style guide for your yearbook pages.

Create a Template or Style Guide for Your Yearbook Pages

Creating a template or style guide for your yearbook pages is essential for maintaining a cohesive and professional look throughout the book. This step ensures that each page feels like part of a unified whole, rather than a disjointed collection of random pages. Let's break down how to do this effectively.

Template Usage

Templates provide a structure that can be reused across multiple pages, making the design process more efficient.

  1. Choose a Layout Tool: Use software like Adobe InDesign, Canva, or even Google Slides to create your templates.
  2. Create Master Pages: Set up master pages for different types of content (e.g., class photos, event pages, sports highlights). This will save time and ensure consistency.
  3. Include Placeholders: Add placeholders for images, text, and captions. This makes it easy for team members to know where to insert content.
  4. Save and Share: Once your templates are ready, save them in a shared folder so everyone on the team can access and use them.

Style Consistency

Consistency is key to a professional-looking yearbook. Here are some guidelines to follow:

  • Color Scheme: Choose a color scheme that reflects your school’s colors or the theme of the yearbook. Stick to these colors throughout the book.
  • Fonts: Select 2-3 fonts to use consistently. For example, one for headings, one for subheadings, and one for body text. Avoid using too many different fonts as it can make the pages look cluttered.
  • Graphic Elements: Use the same style of borders, icons, and other graphic elements across all pages. This creates a cohesive look.

Design Guidelines

To ensure that your yearbook is visually appealing and easy to navigate, follow these design guidelines:

  1. Margins and Gutters: Keep consistent margins and gutters to ensure that text and images are not too close to the edge of the page.
  2. Alignment: Align text and images uniformly. Use grid lines to help with alignment.
  3. White Space: Don’t overcrowd your pages. Use white space effectively to give your content room to breathe.
  4. Image Quality: Always use high-resolution images to avoid pixelation. Check each photo for clarity and proper cropping.
  5. Readability: Ensure that all text is legible. Use a contrast between text color and background color to make reading easier.

Example: Riverview High School Yearbook

At Riverview High School, the yearbook committee created a style guide that included:

  • A color palette: Blue, white, and gold.
  • Fonts: Arial for headings, Times New Roman for body text.
  • Graphic elements: A simple border around each page and a watermark of the school logo in the corner.

This consistency made their yearbook look polished and professional, and it was praised by students and staff alike.

By establishing these templates and style guidelines, you’ll make the design process smoother and ensure a beautiful, cohesive yearbook. Up next, we’ll dive into the exciting part—designing your yearbook pages!

Design Your Yearbook Pages

Designing your yearbook pages is where your creativity shines. Here’s how to make your yearbook not only beautiful but also meaningful.

Plan with a Purpose

Start with a clear theme and narrative flow. Your theme sets the tone and should be reflected in every page. Think about what story you want to tell from the cover to the last page. For instance, a school might choose a "Journey Through Time" theme to highlight the progression of the school year.

Consistency is Key

Use a consistent color scheme, fonts, and graphic elements. This ties everything together and makes your yearbook look professional. For example, stick to two or three colors and use them throughout the book. The same goes for fonts—select one for headings and another for body text.

Balance and Symmetry

Balance your pages by distributing photos and text evenly. Pay attention to alignment to create a visually pleasing layout. Symmetry helps guide the reader's eye naturally across the page.

Tell a Story

Group related photos together and add captions or short text to provide context. Arrange your pages in chronological order to guide readers through the school year. For example, start with the first day of school and end with graduation.

White Space Matters

Avoid overcrowding your pages. White space (empty space) is crucial. It gives your content room to breathe and makes the layout more appealing. Think of white space as the frame around a picture—it helps focus attention.

Experiment with Page Elements

Get creative with borders, backgrounds, and frames. These elements can add depth and interest to your pages. For example, use a subtle background pattern or a decorative border to highlight special sections.

Test for Readability

Make sure all text is easy to read. Use legible fonts and consider the font size and color contrast with the background. Test different combinations to ensure everything is clear. For instance, a dark font on a light background is usually easier to read.

Designing your yearbook pages can be a lot of fun. Keep these tips in mind to create a layout that is both beautiful and functional. Up next, we’ll cover how to design your yearbook cover!

Design Your Cover

The yearbook cover is the first thing everyone will see. It sets the tone for the entire book, so make it special.

Cover Design

Start by brainstorming with your team. Think about the theme of your yearbook and how the cover can reflect it. You can use the school mascot, colors, or a memorable event from the year.

Tip: Engage the student body by holding a cover design contest. This not only generates creative ideas but also boosts school spirit.

Durability Options

Your yearbook will be flipped through hundreds of times, so durability is key. Here are some options to consider:

  • Hardcover: Offers the best protection and a premium feel.
  • Softcover: More affordable but less durable.
  • Spiral Binding: Allows the book to lay flat, making it easier to browse.

Case Study: Many schools choose hardcover for its durability and professional look. According to Rocket Alumni Solutions, schools that opt for hardcover yearbooks report higher satisfaction rates among students and staff.

Personalization

Personalizing the cover can make the yearbook even more special. Here are some ideas:

  • Name Embossing: Add individual names to the cover.
  • Custom Artwork: Feature art created by students.
  • Quotes: Include meaningful quotes or mottos.

Fun Fact: Some schools add a QR code on the back cover. Scanning it can take you to a digital version of the yearbook or a special video message from the principal.

Designing your cover is a crucial step in making your yearbook memorable. Next, we’ll talk about how to upload and organize your photos!

Upload and Organize Your Photos

Uploading and organizing your photos is a crucial step in making your yearbook. This process ensures that all your hard work on gathering and selecting photos pays off.

Photo Uploading

Start by uploading your photos to a centralized location. This could be a cloud storage service or a dedicated yearbook software. Make sure to upload high-resolution images to maintain quality in print.

  • Use Cloud Storage: Platforms like Google Drive or Dropbox are great for storing and sharing photos. They offer ample storage and easy access for your team.
  • Organize by Folders: Create folders for different sections of your yearbook, like "Sports," "Clubs," "Events," and "Senior Portraits." This will help in finding and using the right photos quickly.
  • Tag and Label: Use descriptive filenames and tags. For instance, label a photo "Basketball_Team_2023" instead of "IMG_1234."

Organization Tools

To streamline the organization process, use tools that allow you to sort, tag, and categorize photos efficiently.

  • Photo Management Software: Tools like Adobe Lightroom or Apple Photos offer advanced organization features. You can create albums, tag photos, and even rate them.
  • Spreadsheets: A simple spreadsheet can track where each photo is stored and where it will be used in the yearbook. Include columns for photo description, location, and assigned page.
  • Collaborative Platforms: Tools like Trello or Asana can help your team stay on the same page. Create boards or lists for different sections and attach relevant photos.

Cloud Storage

Using cloud storage not only keeps your photos safe but also makes collaboration easier.

  • Accessibility: Team members can access photos from anywhere, making remote collaboration seamless.
  • Backup: Cloud storage provides an extra layer of security. In case of a computer crash, your photos are still safe.
  • Version Control: Some cloud services keep track of changes, so you can revert to earlier versions if needed.

Pro Tip: Regularly back up your photos to an external hard drive for added security.

Uploading and organizing your photos might seem tedious, but it’s essential for a smooth yearbook creation process. Next, let’s dive into proofreading and editing to make sure your yearbook is error-free!

Proofread and Edit

Proofreading and editing are crucial steps in the yearbook creation process. You want your yearbook to be flawless, capturing memories without distracting errors. Here’s how to ensure your yearbook is polished and professional:

Error Checking

Spelling and Grammar: Start by running a spell check on your entire document. Tools like Grammarly can help catch common mistakes. However, automated tools might miss context-specific errors, so manual proofreading is essential.

Names and Titles: Double-check the spelling of names and titles. Incorrect names can be particularly embarrassing and disappointing for students and staff.

Consistency: Ensure that terms, names, and titles are consistently used throughout the yearbook. For instance, if you use "Mr. Smith" on one page, don't switch to "John Smith" on another.

Proofreading

Multiple Proofreaders: Enlist the help of a few proofreaders. Different eyes catch different mistakes. English and Literature teachers can be valuable allies in this process.

Print Proofs: Sometimes, errors are more noticeable in print than on a screen. Print a few pages and review them carefully.

Read Aloud: Reading the text aloud can help you catch awkward phrasing and run-on sentences.

Formatting Consistency

Uniform Layouts: Ensure that all pages follow the same layout guidelines. Consistency in margins, font sizes, and spacing creates a cohesive look.

Style Guide: Refer to your style guide to maintain uniformity in colors, fonts, and other design elements. This helps in creating a seamless flow from one page to the next.

Alignment: Check the alignment of text and photos. Misaligned elements can make pages look cluttered and unprofessional.

High-Quality Images: Ensure all images are high-resolution. Blurry or pixelated photos can detract from the overall quality of your yearbook.

White Space: Make sure to use white space effectively. It helps in making your pages look clean and readable.

Final Steps

Proofing Checklist: Create a checklist of common errors and formatting issues. Go through this checklist for each page to ensure nothing is overlooked.

Feedback Loop: After the initial round of proofreading, gather feedback from your team. Make necessary adjustments and review the changes.

Lock the Design: Once everything is checked and double-checked, lock the design to prevent any accidental changes.

Proofreading and editing might seem tedious, but they are essential for a polished and professional yearbook. Up next, we’ll cover the final steps to bring your yearbook to life: ordering your yearbook.

Order Your Yearbook

After putting in all the hard work, it's time to bring your yearbook to life. Here's how to make sure your final step goes smoothly.

Printing Options

First, decide on the printing options that best suit your needs. Consider these factors:

  • Paper Type: Choose between standard, glossy, or matte finishes. Glossy paper enhances photos, while matte paper reduces glare.
  • Binding Style: Opt for hardcover, softcover, or even spiral binding. Hardcovers are durable, while softcovers are more budget-friendly.
  • Cover Finish: Select a finish like leather, linen, or a custom printed cover. A premium cover adds a touch of elegance.

Pro Tip: Many schools prefer a hardcover with a glossy finish for durability and a polished look.

Order Placement

Once you've made your printing decisions, it's time to place your order. Follow these steps:

  1. Upload Your Final Design: Ensure your yearbook file is in the correct format, typically PDF. Double-check that all pages are included.
  2. Select Quantity: Determine how many copies you need. It's often better to order a few extra copies to account for last-minute requests.
  3. Review and Confirm: Before finalizing your order, review all details. Check for any last-minute changes or corrections.
  4. Payment: Complete the payment process. Keep a record of your order confirmation and receipt.

Example: If you're using a service like Rocket Alumni Solutions, their platform will guide you through each step, making the process seamless.

Final Review

Before hitting the "order" button, conduct a final review:

  • Proofread Again: One last check for any spelling errors, incorrect dates, or misplaced photos.
  • Check Layout: Ensure all design elements are aligned and consistent with your style guide.
  • Get a Second Opinion: Have another team member or a teacher review the final draft. Fresh eyes can catch things you might miss.

Case Study: A high school in Springfield found that having both the yearbook advisor and a student editor review the final draft significantly reduced errors.

Celebrate Your Hard Work

After placing your order, take a moment to celebrate. You've created a lasting keepsake that captures the memories of an entire year.

Next Steps: As you await the delivery of your yearbooks, start planning a distribution event. This can be a fun way to hand out the yearbooks and celebrate with your classmates.

By following these steps, you'll ensure your yearbook is printed flawlessly and delivered on time. Up next, we’ll tackle some common questions about how to make a yearbook.

Frequently Asked Questions about How to Make a Yearbook

How do you make your own yearbook?

Creating your own yearbook might seem like a daunting task, but breaking it down into manageable steps makes it easier. Here’s a quick overview:

  1. Assemble Your Team: Gather a group of dedicated individuals including students, teachers, and possibly parents. Assign roles like Editor-in-Chief, Photographers, Writers, and Designers.

  2. Set a Budget: Determine your financial limits. Allocate funds for printing, design software, and any additional features like high-quality paper or special covers. Use a simple yearbook printing price estimator to get a rough idea of costs.

  3. Make a Content Outline: Plan the structure of your yearbook. Decide on themes, sections, and chapters. Typical sections include “First Day of School,” “Sports Highlights,” and “Clubs and Organizations.”

  4. Request Photo Submissions: Encourage the school community to submit photos. This can be done through email, a shared drive, or a dedicated yearbook website.

  5. Create a Template or Style Guide: Consistency is key. Use pre-designed templates to ensure a cohesive look. This can save time and make the yearbook look professional.

  6. Design Your Yearbook Pages: Start adding photos, text, and other elements to your pages. Pay attention to layout, balance, and readability.

  7. Proofread and Edit: Check for errors in text and photo quality. Make sure everything is formatted correctly before sending it to print.

  8. Order Your Yearbook: Once everything is perfect, place your order and wait for the printed copies to arrive.

What program is used to make yearbooks?

Several programs can help you design a yearbook, each with its own set of features:

  • Adobe InDesign: This is the industry standard for yearbook design. It’s powerful but has a steep learning curve. It offers professional-level tools for creating intricate layouts and designs.

  • BookBaby: While BookBaby doesn’t offer a design tool, it provides excellent printing services. You can design your yearbook using InDesign or other software and then upload your print-ready PDFs to BookBaby for printing.

  • Mixbook: Known for its user-friendly interface, Mixbook offers a range of templates and design options specifically for yearbooks.

  • Canva: This is a more accessible option for beginners. It offers a variety of templates and is very easy to use.

How to make a yearbook online for free?

If you’re on a tight budget, there are several free tools and platforms that can help you create a yearbook:

  • Canva: Canva offers a free version with plenty of templates and design elements. You can create a professional-looking yearbook without spending a dime.

  • Google Slides: This is a surprisingly effective tool for creating simple yearbooks. You can collaborate with your team in real-time and use various templates.

  • Shutterfly: While primarily a photo book service, Shutterfly offers free tools for yearbook creation. You can customize it cover to cover using their templates.

  • Mixbook: Mixbook also has free options and templates that make it easy to start your project without any upfront cost.

Using these free tools, you can create a beautiful yearbook that captures all the memories without breaking the bank.

By addressing these common questions, we hope to make the process of creating a yearbook less intimidating. Up next, let’s dive into some advanced tips for designing your yearbook pages.

Conclusion

Creating a yearbook is a labor of love that captures the essence of a school year. From assembling a dedicated team to setting a budget and scheduling deadlines, every step is crucial to the final product. As we've discussed, gathering photos, designing pages, and ensuring consistency are all key components in how to make a yearbook that students will cherish for years to come.

At Rocket Alumni Solutions, we understand the importance of preserving these memories. Our digital yearbook services offer an easy-to-use platform that helps you create a keepsake that stands the test of time. Our tools allow for seamless collaboration, making it simple to gather contributions from students, staff, and the community.

Don't let the process overwhelm you. With careful planning and the right resources, you can create a yearbook that not only documents the year but also tells a story that will be remembered forever. Whether it’s celebrating academic achievements, sports victories, or unforgettable events, your yearbook will serve as a treasured keepsake for everyone involved.

Start your yearbook project today with Rocket Alumni Solutions and turn those blank pages into a lasting legacy.

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Customizable Homepage

Incorporate social media, calendars, ads, search bars, facility maps, and QR codes for mobile accessibility.

Digital Wall of Fame - Touchscreen
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Unlimited Entries

Recognize community members and award-winners with unlimited media content.

Digital Wall of Fame - Interactive
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Custom Profile Layouts

Layout that allow you to find the perfect combination of text, images, videos, or even a virtual trophy case.

Digital Wall of Fame - Digital Trophy Case
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Customizable Categories

Completely customizable categories to group community members in notable classifications.

Digital Wall of Fame - Trophy Case
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Sorting Capabilities

All entries can be assembled by custom search filters and sorting.

Digital Wall of Fame - Wall of Fame
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Integrated Yearbooks

Use our animated flip book embed and partnership with yearbookscanning.com to take your yearbooks digital!

Digital Yearbooks - Interactive
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Embedded Websites

Input PDFs and websites from anywhere, directly onto your touchscreen display.

Interactive Touchscreen Hall of Fame
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Advertisment Placement

Sponsor your display with custom banners and different ad/sponsorship placement locations.

Interactive Touchscreen Sponsorship Placement
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Unlimited Media & Videos

Display all types of media in sleek gallery layouts, with no limits.

Touchboard Hall of Fame
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Interactive Maps

Tour your campus, display the reach of your institution's projects, or showcase college attendance.

Interactive Alumni Map - Touchscreen - Alumni Map
Powerful Use-cases

Digital Hall of Fame Wall - Tailored to You.

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Hall of Fame

Celebrate the achievements of exceptional athletes and teams with our interactive Hall of Fame displays.

Touchscreen Hall of Fame
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Record Boards

Immortalize outstanding athletic records with our versatile digital record boards, ensuring lasting recognition.

Digital Record Board Touchscreen
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Academic Achievement

Honor academic excellence with a dynamic and interactive display of student achievements, scholarships, and notable accomplishments.

Touchscreen Academic Awards
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Donor Recognition

Acknowledge the generosity and impact of your donors with a dedicated and customizable digital display.

Touchscreen Donor Recognition
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Plaques & Championships

Digitally transform traditional plaques into an interactive and dynamic format.

Digital Banners for sports
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Player Spotlights

Celebrate the extraordinary achievements of your alumni who have excelled, showcasing their journey and successes.

Athletic Touchscreen Wall of Fame
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Team History

Chronicle the journey and milestones of your sports teams, creating an engaging historical narrative.

Interactive Team History Display
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Military Honor

Honor the bravery, service, and sacrifice of veterans and active service members with a dedicated Wall of Honor.

Touchscreen Veterans Wall - Wall of Honor
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Thespian Display

Seamlessly repurpose old content, dynamically showcase new material, and intelligently adapt to events and announcements.

Touchscreen Theater Display - Thespian Kiosk
Thank you for your amazing product, it has literally changed the trajectory of my career!
I wanted to share our veterans page with you. I actually won teacher of the year last year for bringing this program to the high school and community. We put out Facebook posts every few months asking the community to send me photos and service records of their or family members military service. We are basically archiving every alumni who has served. I have been given entire classes that revolve around using "the board" as we call it. The possibilities are endless. It has been a way to categorize and archive the history of our school. We will celebrate our towns 150th birthday next year and we plan to take a mobile board downtown to showcase the history of our school for this celebration. I also recently was the featured speaker at a district wide school board meeting and was able to showcase "the board" to everyone and received so much positive feedback.
Sweetwater High School
Sarah Davies
Quality of product & above and beyond approach
Our athletic department staff's experience with them can be summed up with a big THANK YOU!!!! We look forward to the future and I can say with confidence that everyone should have the same experience that we have had with the professionalism and care that the Rocket team has shown us.
Mesa Community College
John Mulhern
Legacy of our former athletes and teams will never be forgotten
Rocket Alumni Solutions has helped our school better share our story and history with fans, parents, students and guests. Their services provide a way for the legacy of our former athletes and teams to never be forgotten and to live on forever.
Rye Neck High School
Gino Palmieri
Versatile & dynamic product
The Rocket team has put together a versatile, dynamic product that is intuitive to use on the back end and supremely attractive to visitors. We love their work and are so glad we found Rocket!
University of Maryland
Eye-catching, user-friendly & easy
The display is so eye-catching, the ease of use is great for all generations and the ability to add/remove/change is very user-friendly and easy to navigate. Love it!
Alfred State University
Chris Boswell
Cutting-edge experience
Converting our hall of fame to digital provides a cutting-edge experience for our school community. The ability to house our hall of fame, athletics information, and performance art information in one spot has been advantageous. It feels like we are just scratching the surface in terms of value and usability. Can't wait to continue to build it out.
Traverse City Central High School
Justin Thorington
Ease of use, flexibile & responsive
We researched several platforms and selected the Rocket team because of the ease of the user interface, end-user flexibility with the design, and responsiveness of the team. Multiple department heads have access to add material and it has been wonderful to see the creativity and stories come to life for so many things we would have never imagined.
Lafayette Catholic School
Matt Buche
Thank you for your amazing product, it has literally changed the trajectory of my career!
I wanted to share our veterans page with you. I actually won teacher of the year last year for bringing this program to the high school and community. We put out Facebook posts every few months asking the community to send me photos and service records of their or family members military service. We are basically archiving every alumni who has served. I have been given entire classes that revolve around using "the board" as we call it. The possibilities are endless. It has been a way to categorize and archive the history of our school. We will celebrate our towns 150th birthday next year and we plan to take a mobile board downtown to showcase the history of our school for this celebration. I also recently was the featured speaker at a district wide school board meeting and was able to showcase "the board" to everyone and received so much positive feedback.
Sweetwater High School
Sarah Davies
Quality of product & above and beyond approach
Our athletic department staff's experience with them can be summed up with a big THANK YOU!!!! We look forward to the future and I can say with confidence that everyone should have the same experience that we have had with the professionalism and care that the Rocket team has shown us.
Mesa Community College
John Mulhern
Legacy of our former athletes and teams will never be forgotten
Rocket Alumni Solutions has helped our school better share our story and history with fans, parents, students and guests. Their services provide a way for the legacy of our former athletes and teams to never be forgotten and to live on forever.
Rye Neck High School
Gino Palmieri
Versatile & dynamic product
The Rocket team has put together a versatile, dynamic product that is intuitive to use on the back end and supremely attractive to visitors. We love their work and are so glad we found Rocket!
University of Maryland
Eye-catching, user-friendly & easy
The display is so eye-catching, the ease of use is great for all generations and the ability to add/remove/change is very user-friendly and easy to navigate. Love it!
Alfred State University
Chris Boswell
Cutting-edge experience
Converting our hall of fame to digital provides a cutting-edge experience for our school community. The ability to house our hall of fame, athletics information, and performance art information in one spot has been advantageous. It feels like we are just scratching the surface in terms of value and usability. Can't wait to continue to build it out.
Traverse City Central High School
Justin Thorington
Ease of use, flexibile & responsive
We researched several platforms and selected the Rocket team because of the ease of the user interface, end-user flexibility with the design, and responsiveness of the team. Multiple department heads have access to add material and it has been wonderful to see the creativity and stories come to life for so many things we would have never imagined.
Lafayette Catholic School
Matt Buche

Real-Time Editor

From ready-to-use templates to responsive design, craft a unique online presence.

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Instant Templates: Access a variety of ready-to-use designs.

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Tailor-Made Content: Fully customizable to your needs.

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Responsive Design: Flawless on all devices.

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Personalized Style: Custom fonts & colors for your brand 

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Live, real-time edit your online recognition platform
Custom home page graphics and layouts for your interactive touchscreen hall of fame

Custom Homepages 

Create captivating homepages with dynamic layouts and multimedia backgrounds, making every visit memorable.

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Dynamic Backdrops: Image and video slideshows. 

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Promote with Ease: Dedicated spaces for ads and sponsors.

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Socially Savvy: Seamless social media integration.

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Game Day & Events: Calendar functionality included.

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Visual Storytelling: Elegant media galleries.

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Find Fast: Site-wide search capabilities.

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Unlimited content folders for your digital touchscreen recognition software

Unlimited Folders

Organize your content with unlimited folders.

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 Organize with Style: Multiple layout options.

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Folder Freedom: Create as many subfolders as needed.

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Sort Smartly: Customizable sorting options.

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Top Achievers: Auto-ranking for record boards.

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Unlimited profiles to recognize members of your community

Unlimited Profiles

Build dynamic profiles with AI-assisted bulk uploads and rich media integration. 

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AI-Assisted Uploads: Effortless bulk uploading via .xlsx, .csv.

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Edit in Bulk: Streamlined bulk editing.

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Layouts for All: Diverse layout options.

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Smart Resizing: Automatically adjusts to content.

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Media Rich: Integrated image/video galleries.

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Record Boards: Highlight achievements and records.

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Integrate your touchscreen display software with school social media accounts

Integrations

Connect with social media, embed videos, and link seamlessly to external content, creating a cohesive digital ecosystem.

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Socially Connected: Easy integration with popular social media.

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Stay Scheduled: Calendar integration for your organization’s events.

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Video Integration: Supports videos from YouTube, Vimeo, HUDL, Facebook.

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Link Effortlessly: Direct connection to your existing website.

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Expand Your Content: Embed external links with ease.

Learn More
Unlimited profiles to recognize members of your community

Robust Security

From encrypted data transmission to regular security updates, we prioritize your digital safety at every step.

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Secure infrastructure with AWS. 

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Advanced encryption & data protection. 

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Reliable uptime & frequent backups.

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Strong user authentication with Auth0.

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Secure development & deployment practices.

Learn More
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Always Connected: Support That Never Sleeps

24/7 live chat support & comprehensive help center 

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Custom Domain Name

Look professional with a custom domain 

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Enhanced Link Previews 

Better engage with your community through enhanced link previews when sharing links on social media

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Mobile-Friendly

Your site will automatically look great on any device

Mobile-friendly digital recognition platform
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Memory Lane

Upload digital yearbooks & class composites 

Digitally display PDFs and yearbooks
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Video Versatility

Upload mp4/mov or link YouTube, HUDL, Vimeo, Facebook

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Image Versatility 

Supports png, jpeg, or svg 

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Tiered User Access

Customizable permissions and roles to suit diverse needs 

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Media Galleries

Display images and videos in a sleek gallery layout. 

Interactive touchscreen media galleries
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Free Custom Graphics 

Request custom static/motion graphics from our design team 

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Advanced Design Features 

Unleash your creativity with effects and animations 

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Custom Fonts 

Over 1500 Google Font options or upload your own!

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ADA WCAG 2.1 AA Accessible

From screen reader compatibility to keyboard navigation and contrast optimization, we ensure your website is navigable and understandable by all users

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Custom QR codes

Instantly connect to external websites 

It's that easy

Ready to go? Let's set up your intro meeting.

More Use Cases

However you use the Rocket, our platform just works.

Leverage the full potential of our touchscreen technology to offer engaging, informative, and interactive experiences tailored to each client's unique needs and audiences.

Middle Schools

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Interactive class projects

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Student art galleries

history

Digital time capsule

Elementary Schools

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Student art showcase

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Interactive school play programs

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Educational games and quizzes

Small Businesses

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Product showcases

school

Employee training modules

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Customer feedback stations

Nonprofits

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Interactive donation wall

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Volunteer training and information

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Event calendars and sign-ups

Community Centers

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Local history interactive displays

inventory

Community bulletin board

map

Interactive maps for local trails and attractions

Libraries

local_library

Digital reading adventures

bookmark

Local author spotlights

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Research and learning stations

Corporate Offices

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Corporate achievement galleries

timeline

Interactive company timelines

spa

Employee wellness stations

Chambers of Commerce

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Business highlights

summarize

Economic impact reports

Youth Clubs

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Activity and achievement tracker

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Member spotlights

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Educational games and quizzes

You Are Just 3 Simple Steps Away...

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1. Learn
View Rocket details above.
Then, select your plan. Plus, schedule a personalized demo if desired!
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2. Build

Gain access to customize your Hall of Fame and order your touchscreen.

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3. Go Live!

Complete our simple setup process and you're all set!

Maryland University's touchscreen display powered by Rocket Alumni Solutions
Dartmouth College's digital recognition platform powered by Rocket Alumni Solutions
Northwest Missouri's Digital Hall of Fame powered by Rocket Alumni Solutions
Wingate University's touchscreen wall of honor powered by Rocket Alumni Solutions
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Rocket Alumni Solutions Custom Touchscreen Wall of Fame
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University of Maryland
Rocket Alumni Solutions Custom Touchscreen Wall of Fame
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Pontiac High School
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Amherst College
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Virginia Tech
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Buford High School
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The PGA Tour
Rocket Alumni Solutions Custom Touchscreen Wall of Fame
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Rocket Alumni Solutions Custom Touchscreen Wall of Fame
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Bridgeport High School
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Stevens Point Area Schools
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Sand Creek High School
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Seneca East High School
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Central Gwinnett High School
Rocket Alumni Solutions Custom Touchscreen Wall of Fame
College of St. Scholastica
Rocket Alumni Solutions Custom Touchscreen Wall of Fame
North Tama High School
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Morgantown High School
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Noble and Greenough School
Rocket Alumni Solutions Custom Touchscreen Wall of Fame
Nicholls State University
Rocket Alumni Solutions Custom Touchscreen Wall of Fame
James A. Garfield High School
Rocket Alumni Solutions Custom Touchscreen Wall of Fame
Ludlow High School
Rocket Alumni Solutions Custom Touchscreen Wall of Fame
Natrona County
Rocket Alumni Solutions Custom Touchscreen Wall of Fame
Millard West High School
Rocket Alumni Solutions Custom Touchscreen Wall of Fame
Marathon Central High School
Rocket Alumni Solutions Custom Touchscreen Wall of Fame
Junipero Serra High School
Rocket Alumni Solutions Custom Touchscreen Wall of Fame
Jackson Hole High School
Rocket Alumni Solutions Custom Touchscreen Wall of Fame
Highland High School
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Lancaster Bible College
Rocket Alumni Solutions Custom Touchscreen Wall of Fame
Heyworth High School
Rocket Alumni Solutions Custom Touchscreen Wall of Fame
Harding Academy
Rocket Alumni Solutions Custom Touchscreen Wall of Fame
Calvary Day School
Rocket Alumni Solutions Custom Touchscreen Wall of Fame
Harvard Innovation Labs
Rocket Alumni Solutions Custom Touchscreen Wall of Fame
Farmingdale High School
Rocket Alumni Solutions Custom Touchscreen Wall of Fame
Beekmantown Central School
Rocket Alumni Solutions Custom Touchscreen Wall of Fame
Danville High School
Rocket Alumni Solutions Custom Touchscreen Wall of Fame
Archbishop Hannan High School
Rocket Alumni Solutions Custom Touchscreen Wall of Fame
Seaside High School
Rocket Alumni Solutions Custom Touchscreen Wall of Fame
Alfred University
Rocket Alumni Solutions Custom Touchscreen Wall of Fame
Scottsbluff High School
Rocket Alumni Solutions Custom Touchscreen Wall of Fame
Culver-Stockton College
Rocket Alumni Solutions Custom Touchscreen Wall of Fame
Bourbon County High School
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Emory University
Rocket Alumni Solutions Custom Touchscreen Wall of Fame
Belen Jesuit Prep School
Rocket Alumni Solutions Custom Touchscreen Wall of Fame
Osakis High School
Rocket Alumni Solutions Custom Touchscreen Wall of Fame
Fairborn High School
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Siena College
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Bishop McLaughlin
Rocket Alumni Solutions Custom Touchscreen Wall of Fame
Marshwood High School
Linn-Benton Community College
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