Rocket Alumni Solutions

Mastering School Photo Organization: Tips and Tricks

Discover effective tips on how to organize photos at school with creative displays and essential tools for lasting memories.

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Rocket Alumni Solutions physical “Plug & Play” kiosk bundle
Rocket Alumni Solutions physical “Plug & Play” kiosk bundle
Rocket Alumni Solutions physical “Plug & Play” kiosk bundle
Digital Wall of Fame Install
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Touchscreen Kiosk For Schools
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Hall of Fame

Celebrate the achievements of exceptional athletes and teams with our interactive Hall of Fame displays. Tailored to reflect your institution's rich history and spirit.

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Customizable design to match school colors and branding

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Easily updatable to add new inductees and achievements

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Interactive elements to engage visitors and tell compelling stories

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Recognize school academic awards digitally

Academic Awards

Honor academic excellence with a dynamic and interactive display of student achievements, scholarships, and notable accomplishments.

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Showcase academic high achievers and scholarship recipients

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Feature departmental and individual academic milestones

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Integrate with school databases for real-time updates

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Record Boards

Immortalize outstanding athletic records and performances with our versatile digital record boards, ensuring lasting recognition.

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Display current and historical record holders

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Easy-to-update interface for new records

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Engaging visuals to celebrate athletic achievements

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Recognize donors with Rocket interactive donation platform

Donor Recognition

Acknowledge the generosity and impact of your donors with a dedicated and customizable digital display, fostering a culture of gratitude.

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Highlight individual donors and their contributions

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Incorporate donor stories and impact testimonials

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Feature interactive donor walls with search functionality

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Showcase and recognize distinguished school alumni

Distinguished Alumni

Showcase the success stories of your alumni, inspiring current and future students with a visually appealing and interactive alumni gallery.

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Profile notable alumni with biographies and achievements

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Link to alumni networks and success stories

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Celebrate diverse paths and accomplishments post-graduation

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Digitally showcase and recognize graduating students and classes

Graduation Honors

Celebrate your graduates' milestones with a dedicated display for cum laude, magna cum laude, and summa cum laude honorees.

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Feature valedictorians, salutatorians, and honor graduates

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Showcase graduation speeches and memorable moments

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Offer a digital yearbook experience with graduate profiles

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Digitally display athletic team history

Team History

Chronicle the journey and milestones of your sports teams, creating an engaging historical narrative with our interactive displays.

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Highlight championship wins and significant games

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Showcase evolution of team uniforms and logos

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Include past and present team rosters and coaches

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Digital wall of honor for military service members and veterans

Wall of Honor for Veterans & Service Members

Honor the bravery, service, and sacrifice of veterans and active service members with a dedicated Wall of Honor. This tribute celebrates their commitment and the impact they have made in service to our nation.

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Recognize the sacrifices and achievements of veterans and military personnel

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Share personal stories, service histories, and accolades

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Create a respectful and engaging tribute to those who serve

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Facilities

Enhance the visitor experience at your facilities with interactive displays showcasing the history, features, and milestones of your buildings and grounds.

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Provide virtual tours of your campus and facilities

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Highlight renovations, expansions, and historical significance

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Include donor recognition for facility contributions

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Awards

Showcase the diverse range of awards and honors received by your institution, students, and faculty in an engaging and interactive manner.

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Feature departmental, athletic, and extracurricular awards

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Highlight national and regional recognitions and rankings

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Include interactive timelines of award achievements

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Showcase Olympians and Professional Athletes

Olympians & Professional Athletes

Celebrate the extraordinary achievements of your alumni who have excelled in the Olympics or turned professional, showcasing their journey and successes.

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Profile Olympians and professional athletes with their career highlights

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Include achievements, accolades, and professional milestones

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Share inspiring stories of dedication and triumph

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Plaques

Digitally transform traditional plaques into an interactive and dynamic format, offering a modern approach to recognition.

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Convert legacy plaques into digital formats

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Include detailed information and stories behind each plaque

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Offer an interactive and engaging user experience

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Digitally recognize music and arts performers

Music & Arts

Seamlessly repurpose old content, dynamically showcase new material, and intelligently adapt to events and announcements.

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Make old content relevant again by targeting specific times and audiences

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On-demand video access to concerts, a powerful tool for admissions and recognition

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Elevated concert promotional content and digital programs

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How to organize photos at school is a frequent question, and the answer is simpler than you might think. Here's a quick guide:

  • Digitize your photos: Use scanning tools to create a digital backup.
  • Organize by categories: Sort photos into folders based on year, event, or activity.
  • Use metadata: Add keywords like "sport" or "graduation" for easy searching.
  • Store prints properly: Use archive boxes to preserve physical copies.

Preserving school memories is a cherished task that often seems overwhelming. At the heart of it, photo organization plays a crucial role in keeping these memories alive and accessible. Whether it’s a snapshot from the first day of school or an action shot from the basketball court, organized photos help to relive those moments easily.

Schools are hubs of activity, and capturing these moments is vital for maintaining a sense of community and sharing achievements. By adopting effective photo organization methods, everyone from high school students to athletic directors can celebrate and revisit their school years with ease.

Steps to organize school photos infographic - How to organize photos at school infographic infographic-line-5-steps-blues-accent_colors

Easy How to organize photos at school glossary:- DAM for Schools- digital asset management software- photo archive for schools

How to Organize Photos at School

Chronological Sorting

Start with chronological sorting. This is the simplest way to organize school photos. Arrange them by date, from the oldest to the newest, or vice versa. This method makes it easy to track progress over the years.

For example, you might have a folder for each school year, labeled "2022-2023" or "Grade 9." Within those folders, you can further sort by month or event. This way, you can quickly find a photo from a specific time or event, like a graduation ceremony or a school trip.

Thematic Sorting

Another effective method is thematic sorting. This involves grouping photos by themes or events. For instance, you can have folders for "Sports Events," "Science Fairs," or "Drama Performances."

This approach is great for schools because it highlights different aspects of student life. It also makes it easier to find photos when creating yearbooks or promotional materials.

Storytelling

Lastly, consider using storytelling to organize your photos. This method goes beyond simple sorting and aims to tell a story through images.

Arrange photos in a sequence that narrates an event or experience. For example, a series of photos from the school play could start with rehearsals, move to backstage preparations, and end with the final bow on stage.

Storytelling not only organizes photos but also makes them more engaging and meaningful. It helps capture the essence of school life and creates a lasting impression.

By using these methods, organizing school photos becomes more manageable and enjoyable. Whether you choose chronological sorting, thematic sorting, or storytelling, the key is to make the photos accessible and meaningful. This will ensure that school memories are preserved and celebrated for years to come.

Essential Tools for Photo Organization

Organizing school photos can be a breeze with the right tools. Let's explore some essential options that can help you manage and preserve your cherished memories.

Rocket Photo Organizer

Rocket Photo Organizer is a powerful tool for organizing and cataloging images. It's packed with features that make sorting photos simple and efficient.

  • Collections and Smart Collections: Group photos into collections without moving them from their original folders. Smart collections automatically update based on criteria like filename or metadata.

  • Metadata and Keywords: Add keywords and metadata to make photos easily searchable. This is especially useful for large collections.

  • Free to Use: Rocket Photo Organizer is accessible for schools and individuals alike, offering a cost-effective solution for photo management.

Adobe Bridge CC interface showing photo collections - How to organize photos at school

Google Photos

Google Photos offers a cloud-based solution for organizing and storing photos. It's user-friendly and accessible from any device with internet access.

  • Automatic Backup and Sync: Ensure photos are safe and accessible by using Google's automatic backup feature.

  • Facial Recognition and Search: Google Photos can identify faces and objects, making it easy to search for specific images.

  • Shared Albums: Collaborate with others by creating shared albums, perfect for school projects or events.

Google Photos app showing shared album feature - How to organize photos at school

Archive Boxes

While digital tools are crucial, don't forget about physical storage. Archive boxes are essential for preserving physical prints.

  • Protection from Deterioration: Archive boxes prevent damage from light, dust, and moisture.

  • Organization: Use dividers and labels to keep prints organized by year or event.

  • Accessibility: Store boxes in a cool, dry place for easy access whenever you want to revisit physical photos.

Archive boxes neatly arranged on a shelf - How to organize photos at school

By utilizing these tools, organizing school photos becomes a straightforward task. Whether you prefer digital solutions like Rocket Photo Organizer and Google Photos or physical methods with archive boxes, each option offers unique benefits to keep your memories safe and organized.

Next, we'll dive into tips for preserving and storing school photos, ensuring they last for generations.

Tips for Preserving and Storing School Photos

Preserving school photos is crucial for keeping memories intact over the years. Here are some tips to ensure your photos are safe and accessible for future generations.

Digitizing Photos

Digitizing photos is a great way to preserve them for the long term. By creating digital copies, you protect your images from physical damage and make them easily shareable.

  • Scanning: Use a high-quality scanner to digitize prints. This process captures every detail and color, preserving the original quality.

  • Organizing Digitally: Once scanned, organize digital photos using folders and metadata. Consider sorting by year or event to make finding specific photos easier.

  • Cloud Storage: Store digital copies in a cloud service like Google Photos. This ensures your photos are backed up and accessible from anywhere.

Archive Boxes

For physical photos, archive boxes provide excellent protection against environmental factors.

  • Acid-Free Materials: Choose boxes made from acid-free materials to prevent photos from yellowing over time.

  • Labeling: Label each box with the contents and dates. This makes it easy to locate specific photos without rummaging through everything.

  • Storage Environment: Keep archive boxes in a cool, dry place. Avoid areas with fluctuating temperatures or high humidity, like basements or attics.

Plastic Protectors

Plastic protectors are another layer of defense for your cherished photos.

  • Sheet Protectors: Use sheet protectors for individual photos or small collections. These keep prints safe from fingerprints and minor spills.

  • Binders: Store protected photos in binders for easy access and organization. This method allows you to flip through memories like a photo album.

  • Avoid PVC: Opt for protectors made from polypropylene or polyester, as they are safer for long-term storage compared to PVC, which can damage photos over time.

By combining digitization with physical protection, you can ensure your school photos remain in excellent condition. These strategies allow you to enjoy and share memories while safeguarding them for the future.

Next, we'll explore creative ways to display and share your school photos, bringing those memories to life in exciting and meaningful ways.

Creative Ways to Display and Share School Photos

Once your school photos are organized and preserved, it's time to display and share them in creative ways. Here are some ideas that can make your memories shine.

Photo Books

Photo books are a fantastic way to compile and showcase your favorite school memories.

  • Customization: Many online services allow you to customize photo books with themes, captions, and layouts. This personal touch makes each book unique.

  • Storytelling: Arrange photos chronologically or by theme to tell a story. This can be a journey through a school year or a collection of sports highlights.

  • Durability: High-quality printing and binding ensure that photo books last, making them perfect keepsakes to revisit over the years.

Mixtiles

Mixtiles offer a modern and flexible way to display photos on your walls.

  • Easy Setup: Mixtiles are lightweight photo tiles that stick to walls without nails, making them easy to move and rearrange.

  • Versatility: Create a gallery wall with a mix of school photos, artwork, and even quotes. This dynamic display can change as new memories are made.

  • Cost-Effective: With options for various budgets, Mixtiles provide an affordable way to decorate your space with cherished images.

Digital Yearbooks

Digital yearbooks are an innovative solution for sharing school memories in a digital format.

  • Interactive Features: Digital yearbooks can include videos, slideshows, and interactive timelines, offering a richer experience than traditional yearbooks.

  • Accessibility: Share digital yearbooks easily with classmates and family members, allowing everyone to enjoy and contribute to the collection.

  • Eco-Friendly: By choosing digital over print, you reduce paper usage and contribute to a more sustainable environment.

These creative methods not only help preserve school photos but also make sharing them a joyful experience. Whether through a photo book, a wall display, or an interactive yearbook, these options bring your school memories to life in a way that suits your style and needs.

Next, we'll address some frequently asked questions about school photo organization, providing practical solutions to common challenges.

Frequently Asked Questions about School Photo Organization

How to make school photos look good?

Making school photos look good is easier than you might think. The key is to focus on neutral colors and avoiding distractions.

  • Neutral Colors: Choose simple backgrounds and clothing in neutral tones. This keeps the focus on the subject and not on busy patterns or clashing colors.

  • Avoiding Distractions: Make sure there are no distracting elements in the background. A clean, uncluttered setting helps the subject stand out.

How do I organize my thousands of photos?

Organizing a large collection of photos can feel overwhelming, but with the right approach, it becomes manageable. Here's how to do it:

  • Smart Collections: Use software that allows you to create smart collections. These automatically group photos based on criteria like date, location, or people, saving you time and effort.

  • Cloud Storage: Store your photos in the cloud. This not only frees up space on your devices but also provides a backup. Services like Google Photos offer easy access and sharing options.

How to decide which school photos to keep?

When deciding which school photos to keep, it's important to focus on quality and significance:

  • Rating Photos: Go through your photos and rate them. Keep the ones that are clear, well-composed, and meaningful to you.

  • Discarding Duplicates: Get rid of duplicates or similar shots. Keep only the best version to reduce clutter and make your collection more manageable.

These strategies ensure your school photos are not only organized but also meaningful. By focusing on quality over quantity, you create a collection that's easy to enjoy and share.

In the next section, we'll wrap up with a look at how Rocket Alumni Solutions can help streamline your photo organization process.

Conclusion

At Rocket Alumni Solutions, we understand that organizing school photos can be a challenging task. That's why we've developed digital platforms that make it easy to manage and showcase your memories. Our user-friendly templates and intuitive tools help schools and athletic organizations nationwide create a seamless experience for preserving and sharing photos.

Digital Platforms: Our digital recognition hub allows you to keep all your photos in one place, making it easy to access and share them with your community. By leveraging our technology, schools can celebrate achievements and milestones without the hassle of traditional photo organization methods.

User-Friendly Templates: Our templates are designed to simplify the process of creating digital yearbooks and other photo collections. With just a few clicks, you can sort, categorize, and display your photos in a way that tells a compelling story.

By choosing Rocket Alumni Solutions, you're not only investing in a tool that streamlines your photo organization process but also in a partner that understands the importance of preserving school memories. Our solutions are crafted to help you focus on what truly matters—celebrating and sharing the moments that make your school community unique.

Explore our Digital Recognition Hub to see how we can help you master school photo organization with ease. Whether you're looking to digitize your yearbooks or create engaging photo displays, we're here to support you every step of the way.

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Customizable Homepage

Incorporate social media, calendars, ads, search bars, facility maps, and QR codes for mobile accessibility.

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Unlimited Entries

Recognize community members and award-winners with unlimited media content.

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Custom Profile Layouts

Layout that allow you to find the perfect combination of text, images, videos, or even a virtual trophy case.

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Completely customizable categories to group community members in notable classifications.

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Sorting Capabilities

All entries can be assembled by custom search filters and sorting.

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Integrated Yearbooks

Use our animated flip book embed and partnership with yearbookscanning.com to take your yearbooks digital!

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Embedded Websites

Input PDFs and websites from anywhere, directly onto your touchscreen display.

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Advertisment Placement

Sponsor your display with custom banners and different ad/sponsorship placement locations.

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Unlimited Media & Videos

Display all types of media in sleek gallery layouts, with no limits.

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Interactive Maps

Tour your campus, display the reach of your institution's projects, or showcase college attendance.

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Digital Hall of Fame Wall - Tailored to You.

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Hall of Fame

Celebrate the achievements of exceptional athletes and teams with our interactive Hall of Fame displays.

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Record Boards

Immortalize outstanding athletic records with our versatile digital record boards, ensuring lasting recognition.

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Academic Achievement

Honor academic excellence with a dynamic and interactive display of student achievements, scholarships, and notable accomplishments.

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Donor Recognition

Acknowledge the generosity and impact of your donors with a dedicated and customizable digital display.

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Plaques & Championships

Digitally transform traditional plaques into an interactive and dynamic format.

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Player Spotlights

Celebrate the extraordinary achievements of your alumni who have excelled, showcasing their journey and successes.

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Team History

Chronicle the journey and milestones of your sports teams, creating an engaging historical narrative.

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Military Honor

Honor the bravery, service, and sacrifice of veterans and active service members with a dedicated Wall of Honor.

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Seamlessly repurpose old content, dynamically showcase new material, and intelligently adapt to events and announcements.

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Thank you for your amazing product, it has literally changed the trajectory of my career!
I wanted to share our veterans page with you. I actually won teacher of the year last year for bringing this program to the high school and community. We put out Facebook posts every few months asking the community to send me photos and service records of their or family members military service. We are basically archiving every alumni who has served. I have been given entire classes that revolve around using "the board" as we call it. The possibilities are endless. It has been a way to categorize and archive the history of our school. We will celebrate our towns 150th birthday next year and we plan to take a mobile board downtown to showcase the history of our school for this celebration. I also recently was the featured speaker at a district wide school board meeting and was able to showcase "the board" to everyone and received so much positive feedback.
Sweetwater High School
Sarah Davies
Quality of product & above and beyond approach
Our athletic department staff's experience with them can be summed up with a big THANK YOU!!!! We look forward to the future and I can say with confidence that everyone should have the same experience that we have had with the professionalism and care that the Rocket team has shown us.
Mesa Community College
John Mulhern
Legacy of our former athletes and teams will never be forgotten
Rocket Alumni Solutions has helped our school better share our story and history with fans, parents, students and guests. Their services provide a way for the legacy of our former athletes and teams to never be forgotten and to live on forever.
Rye Neck High School
Gino Palmieri
Versatile & dynamic product
The Rocket team has put together a versatile, dynamic product that is intuitive to use on the back end and supremely attractive to visitors. We love their work and are so glad we found Rocket!
University of Maryland
Eye-catching, user-friendly & easy
The display is so eye-catching, the ease of use is great for all generations and the ability to add/remove/change is very user-friendly and easy to navigate. Love it!
Alfred State University
Chris Boswell
Cutting-edge experience
Converting our hall of fame to digital provides a cutting-edge experience for our school community. The ability to house our hall of fame, athletics information, and performance art information in one spot has been advantageous. It feels like we are just scratching the surface in terms of value and usability. Can't wait to continue to build it out.
Traverse City Central High School
Justin Thorington
Ease of use, flexibile & responsive
We researched several platforms and selected the Rocket team because of the ease of the user interface, end-user flexibility with the design, and responsiveness of the team. Multiple department heads have access to add material and it has been wonderful to see the creativity and stories come to life for so many things we would have never imagined.
Lafayette Catholic School
Matt Buche
Thank you for your amazing product, it has literally changed the trajectory of my career!
I wanted to share our veterans page with you. I actually won teacher of the year last year for bringing this program to the high school and community. We put out Facebook posts every few months asking the community to send me photos and service records of their or family members military service. We are basically archiving every alumni who has served. I have been given entire classes that revolve around using "the board" as we call it. The possibilities are endless. It has been a way to categorize and archive the history of our school. We will celebrate our towns 150th birthday next year and we plan to take a mobile board downtown to showcase the history of our school for this celebration. I also recently was the featured speaker at a district wide school board meeting and was able to showcase "the board" to everyone and received so much positive feedback.
Sweetwater High School
Sarah Davies
Quality of product & above and beyond approach
Our athletic department staff's experience with them can be summed up with a big THANK YOU!!!! We look forward to the future and I can say with confidence that everyone should have the same experience that we have had with the professionalism and care that the Rocket team has shown us.
Mesa Community College
John Mulhern
Legacy of our former athletes and teams will never be forgotten
Rocket Alumni Solutions has helped our school better share our story and history with fans, parents, students and guests. Their services provide a way for the legacy of our former athletes and teams to never be forgotten and to live on forever.
Rye Neck High School
Gino Palmieri
Versatile & dynamic product
The Rocket team has put together a versatile, dynamic product that is intuitive to use on the back end and supremely attractive to visitors. We love their work and are so glad we found Rocket!
University of Maryland
Eye-catching, user-friendly & easy
The display is so eye-catching, the ease of use is great for all generations and the ability to add/remove/change is very user-friendly and easy to navigate. Love it!
Alfred State University
Chris Boswell
Cutting-edge experience
Converting our hall of fame to digital provides a cutting-edge experience for our school community. The ability to house our hall of fame, athletics information, and performance art information in one spot has been advantageous. It feels like we are just scratching the surface in terms of value and usability. Can't wait to continue to build it out.
Traverse City Central High School
Justin Thorington
Ease of use, flexibile & responsive
We researched several platforms and selected the Rocket team because of the ease of the user interface, end-user flexibility with the design, and responsiveness of the team. Multiple department heads have access to add material and it has been wonderful to see the creativity and stories come to life for so many things we would have never imagined.
Lafayette Catholic School
Matt Buche

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Connect with social media, embed videos, and link seamlessly to external content, creating a cohesive digital ecosystem.

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Better engage with your community through enhanced link previews when sharing links on social media

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Upload digital yearbooks & class composites 

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Upload mp4/mov or link YouTube, HUDL, Vimeo, Facebook

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Supports png, jpeg, or svg 

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Request custom static/motion graphics from our design team 

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Unleash your creativity with effects and animations 

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However you use the Rocket, our platform just works.

Leverage the full potential of our touchscreen technology to offer engaging, informative, and interactive experiences tailored to each client's unique needs and audiences.

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