Plan annual content updates that keep your showcase current
Launch is the start, not the finish: every season brings new records, honorees and achievements. Staff can make updates in the editor, and existing customers can send bulk content through the data-entry form with a Google Drive link.
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Why it matters
Showcases go stale when updates have no owner
After launch, updates fall to whoever has a spare afternoon. A record falls in March and doesn’t appear until fall. Visitors notice when the newest class or season is missing.
Ideas for Annual Content Updates
A yearly update calendar
Set dates after each sports season and after graduation to add new content.
End-of-season record updates
Collect new marks from coaches as each season wraps up.
The newest hall of fame class
Add inductees soon after the ceremony.
Senior awards and scholarships
Spring award winners make a natural annual batch.
Staff milestones and retirements
Recognize long-serving staff at the end of each school year.
Photos from the year
Choose a handful of approved photos from each season to add.
How it works with Data Entry & Project Management
Annual Content Updates, step by step.
Three steps
Gather the season’s new content
Collect records, honorees and approved photos into one Google Drive folder.
Submit it through the form
Existing customers describe what to upload, share the Drive link and add special instructions in the data-entry form.
Check the update once it’s in
Your team reviews the new entries and sends any corrections, and staff handle quick edits in the editor.
Setups vary by school; your demo confirms what yours will use.
Best practices
Tips to get it right.
Annual Content Updates tips
Split small and large updates
Fix a typo in the editor yourself, and send batches of new profiles through the form.
Write clear upload instructions
Say which collection each file belongs to and how names should appear.
Keep one folder per update
A dated Drive folder for each batch makes it easy to see what was sent.
Hand off the routine
Document the update calendar so it survives a staff change.
Keep exploring
More Data Entry & Project Management use cases
Questions
Annual Content Updates questions
Existing customers can send bulk content through the data-entry form: describe what to upload, share a Google Drive link and add instructions. Staff can also keep content current in the editor.
Rocket includes unlimited content with no per-profile fees. Your proposal confirms what applies to your school.
Pick one person to collect content and submit it, with coaches or the alumni office supplying the details. Writing down the routine helps when staff change.
Use the Existing Customer: Submit Content form on the Data Entry & Project Management page. Include a Google Drive link and any special instructions.
Your next step
Talk through your content project.
We'll scope a first collection and agree who does what before any work starts.
