Name spelling and accuracy for every honoree
Names are the part of a recognition project people check first, and the part most likely to be wrong in old sources. A short style guide and a careful review make sure each honoree appears the way they and their family expect.
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Schools and colleges that run on Rocket
Why it matters
Old sources misspell names and nobody catches it
Programs from decades ago were typed on tight deadlines. Plaques get engraved once and copied forever, so a single misspelling can spread into every new list.
Ideas for Name Spelling and Accuracy
A name style guide
Decide how to show nicknames, middle initials, suffixes and class years, like Jordan Rivera ’98, and apply it everywhere.
Maiden and married names
Choose whether to show both for alumni who changed names, so classmates can still find them.
Accents and special characters
Keep accents, hyphens and apostrophes in names exactly as the person spells them.
Duplicate name checks
Look for honorees who share a name across different years, and make sure each record goes to the right person.
Family or honoree confirmation
Where you can, ask the honoree or a family member to confirm spelling before launch.
A source note for each name
Record where a spelling came from, so the next person knows whether it was checked.
How it works with Data Entry & Project Management
Name Spelling and Accuracy, step by step.
Three steps
Share your names and style choices
Send your honoree lists and tell Rocket how your school wants names, nicknames and class years shown.
Rocket enters names consistently
Rocket organizes the agreed entries using your style choices and raises unclear spellings with your team.
Your team confirms every name
Your reviewer checks spellings and class years against school records and shares corrections before launch.
Setups vary by school; your demo confirms what yours will use.
Best practices
Tips to get it right.
Name Spelling and Accuracy tips
Check yearbooks for spellings
A senior portrait caption is often a better source for spelling than a later plaque.
Search alumni records
The alumni or advancement office may hold current, confirmed spellings for graduates.
Invite people to find themselves
After launch, ask alumni to search for their own profile and report anything that needs fixing.
Fix the source, not just the entry
When you find a misspelling, correct your master spreadsheet too, so it doesn’t come back next year.
Keep exploring
More Data Entry & Project Management use cases
Questions
Name Spelling and Accuracy questions
Use the best source for each name, such as yearbook captions or alumni records, and agree on a style guide. Ask honorees or families to confirm when you can, then have one reviewer check the full list.
Rocket enters the agreed names from your material and follows the style choices you share. Your team confirms names and class years before anything is public.
Yes. Staff can fix a name in the editor as soon as someone reports it. A late correction doesn’t need to wait for a new project.
Rocket offers complimentary data entry help. The entry and preparation work for your material is confirmed in your proposal before anything starts.
Your next step
Talk through your content project.
We'll scope a first collection and agree who does what before any work starts.
