Photo matching that puts the right face with each name
Folders of scanned portraits rarely come labeled, and team photos list names in an order nobody remembers. Photo matching links each image to the right person, year and caption, so profiles look right the first time someone opens them.
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Why it matters
Hundreds of photos, and only half have names
Files named IMG_0412 tell you nothing, and old team photos often have no caption at all. Matching them by guesswork puts the wrong face on a profile, and that error is hard to miss once it’s public.
Ideas for Photo Matching
File names with name and year
Rename files like rivera-jordan-1998.jpg so each photo carries its own label.
Caption sheets for team photos
List names row by row, left to right, for each team photo you want to use.
One best portrait per person
Pick the clearest portrait for each profile and keep the extras for a gallery or later use.
Yearbook portraits as a fallback
Where no other portrait exists, a senior yearbook photo can often fill the gap.
A missing-photo list
Track who still needs a photo, so you can decide whether each profile launches without one or waits.
Permission notes per image
Note who took or owns each photo and whether the school can use it.
How it works with Data Entry & Project Management
Photo Matching, step by step.
Three steps
Send photos with what you know
Share portrait folders and team photos along with any names, years or captions you already have.
Rocket pairs the agreed photos
Rocket organizes the agreed photos with their entries and brings unlabeled or unclear images back to your team.
Your team confirms faces and rights
Your reviewer confirms each photo shows the right person and that the school has permission to use it.
Setups vary by school; your demo confirms what yours will use.
Best practices
Tips to get it right.
Photo Matching tips
Label photos as you collect them
Adding a name and year at handoff is far easier than identifying faces later.
Ask longtime staff and alumni
A retired coach or class volunteer can often name everyone in a team photo in minutes.
Keep originals untouched
Work from copies when renaming or cropping, and store the original files somewhere safe.
Check permissions for press photos
Photos from local newspapers or professional photographers may need permission before you use them.
Keep exploring
More Data Entry & Project Management use cases
Questions
Photo Matching questions
Start with what’s labeled, then use yearbooks, programs and people who were there to identify the rest. Record each match in a simple list so reviewers can check it.
Rocket organizes the agreed photos with their entries from the material you supply and brings unclear images back to your team. Your team confirms the person in each photo and the school’s permission to use it.
Decide with your team whether a profile launches without a photo or waits for one. You can add photos later in the editor as they turn up.
Send the photos you already have in digital form, along with any names or captions. For loose prints and photos inside bound yearbooks, ask about the right route before you scan anything.
Your next step
Talk through your content project.
We'll scope a first collection and agree who does what before any work starts.
