Team photos and headshots, filed by name and season
Headshots get requested all year: the staff directory, a coach announcement, a senior spotlight, a program cover. Rocket keeps them in folders by year and group, titled by name, so each request takes a search instead of a week of email.
Trusted by 1,500+ schools and organizations4.9/5 customer satisfaction
Schools and colleges that run on Rocket
Why it matters
Headshots get retaken because nobody can find them
The photographer sent a link that expired, the files are named with numbers and the coach who has them is on the bus. So the school asks people to sit for a new photo, or uses one that’s years old.
Ideas for Team and Headshot Photos
Staff headshots by year
Keep a folder per school year so the directory, website and welcome posts all use the current photo.
Official team photos
Store each roster photo with the team, level and season in the title, ready for game programs.
Individual athlete photos
Keep picture-day athlete photos in team folders for senior spotlights, commitment posts and record-board profiles.
Names in the file title
Title each headshot “Last, First, Role, Year” so search works on any part of it.
Coach and director portraits
Keep a current portrait of every coach and program director for announcements and award nominations.
Row-by-row name captions
Add names by row to group photos while the roster is in hand. It’s the detail most often missing later.
How it works with Media Management
Team and Headshot Photos, step by step.
Three steps
Set folders by year and group
Create folders for staff, each team and each grade, nested under the school year.
Upload the photographer’s set
Batch upload picture-day files, then add titles and tags with names and roles while the roster is open.
Search a name and download
Type a name or team, preview the photo and download the original or a resized JPEG, PNG or WebP for the profile.
Setups vary by school; your demo confirms what yours will use.
Best practices
Tips to get it right.
Team and Headshot Photos tips
Ask the photographer for names
Request files named by student or staff member. It saves hours of matching faces to rosters.
Retire old headshots on purpose
Keep prior years in their own folders and use the current year by default so outdated photos stop resurfacing.
Crop consistently
Agree on one crop and background for directory headshots so the staff page looks like one set.
Check releases for student photos
Release records decide which student headshots can appear publicly. Tag any with use limits so they stand out.
Keep exploring
More Media Management use cases
Questions
Team and Headshot Photos questions
Rocket keeps them in folders by year and group with names in the titles and tags, so staff can search a name and preview the match. They download the original or a resized copy for a directory, post or profile.
Yes. A chosen photo can be used on Rocket displays, your website, newsletters or social posts. History Showcase covers the profile side if you’re planning a hall of fame.
Your school’s release and consent records stay in charge. Tag those photos with use limits so staff see the restriction before choosing a file, and check the record before anything goes public.
Pricing for your Rocket setup is part of your proposal. If it helps the conversation, bring last year’s picture-day files to the demo.
Your next step
See Media Management in action.
We'll show how your team finds the right photo and puts it to work, start to finish.
