Archive content help for school librarians and archivists
School libraries often hold the deepest archive on campus: yearbooks, newspaper clippings, photos and documents going back decades. A clear plan sends each type of material down the right route, so the archive becomes something students and alumni can explore.
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Why it matters
The archive is complete but nobody can search it
Bound yearbooks sit on a shelf and clippings fill folders that only the librarian knows. Researchers, reunion planners and students all ask the same person for help.
Ideas for Librarians and Archivists
A yearbook run by year
List which yearbooks you have and which years are missing before planning any scanning.
Newspaper clippings by topic
Group clippings by team, event or person so they can join the right profiles.
School publications
Include programs, literary magazines and student newspapers that tell the school’s story.
Historic photos with context
Add dates, places and names to photos where the archive already knows them.
Condition notes
Flag fragile items so they’re handled carefully and routed to the right process.
A finding aid for the showcase
Write a short guide to what’s in each collection for staff and visitors.
How it works with Data Entry & Project Management
Librarians and Archivists, step by step.
Three steps
Sort material by route
Already-digital files go to data entry, bound yearbooks follow the partner scanning route with Rocket’s partner discount, and loose paper is scoped with you.
Rocket enters the agreed files
Rocket turns the agreed digital files into organized entries and asks you about missing details.
You check the archive
You review dates, names and captions and confirm permission to use each item before it’s shared.
Setups vary by school; your demo confirms what yours will use.
Best practices
Tips to get it right.
Librarians and Archivists tips
Never send your only copy
Keep originals in the library and share digital copies.
Keep your existing labels
Box numbers and folder names you already use help connect digital entries back to the physical archive.
Start with the most requested items
If people always ask for the same yearbooks or championship years, start there.
Check permissions for press clippings
Newspaper articles and photos may belong to the publisher, so check before including them.
Keep exploring
More Data Entry & Project Management use cases
Questions
Librarians and Archivists questions
Bound yearbooks follow a separate partner scanning route through Rocket, with Rocket’s partner discount. Once digital, they can join your showcase as a yearbook collection.
Rocket enters and organizes the agreed digital material, such as spreadsheets, photos and documents. You stay the expert on the archive and confirm dates, names and permissions before launch.
Not necessarily. Tell Rocket what you have and the work involved is confirmed with you before anything starts. A photo of a few sample items helps that conversation.
Start with one collection people already ask for, such as yearbooks or championship clippings. A short inventory of what you hold is enough for a first conversation.
Your next step
Talk through your content project.
We'll scope a first collection and agree who does what before any work starts.
